Company drivers, owner-operators, tractor owners, dispatchers, and office staff, each paid the way your deal with them actually works. Truxello builds every statement from the loads, the fuel card, and the recurring charges, so Friday payroll takes minutes instead of your evening.
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Watch the driver settlements chapter of the full demo: pay setup, deductions, review, approve, pay, and the PDF statement.
At a lot of carriers, settlements are still one person with a spreadsheet, a stack of rate cons, and a fuel card export. Every driver is on a slightly different deal. One is on 88% of revenue, one on 62 cents a loaded mile, one leases a trailer from you and is paying back a $750 advance. Every week someone recalculates it all by hand, and every mistake turns into a phone call from a driver who thinks they were shorted.
Truxello does that arithmetic from the data you already have. Loads, accessorials, fuel purchases, and recurring deductions land on the right statement automatically, and you review the finished statement instead of building it.
Pay terms are a list of lines, not one rate, so you can model the deal you actually agreed to.
Per loaded, empty, or total mile, percentage of revenue, flat per load, extra stops, detention, layover, and dispatcher commission — combined however each deal needs.
Settle a tractor, not just whoever drove it this week. Loaded and empty miles, the owner’s share, and their deductions on one statement.
Trailer rent, insurance, and advances as recurring charges. Balances come down each week, partial payments are shown, and nothing is billed twice.
Import EFS, WEX, and Comdata transactions, or let drivers snap receipts in the app. Fuel lands on the right settlement and feeds IFTA at the same time.
Salaries quoted weekly, monthly, or yearly, and dispatcher commission on the loads they booked — in the same Pay Center as your drivers.
Your company on the letterhead, pay components on every load, and year-to-date gross and net that show their arithmetic. Drivers see their settlements in the mobile app.
Work Friday’s payroll a stage at a time instead of a person at a time.
Almost every carrier pays on one of these. The arithmetic is easy; the disputes come from the edges, which is where settlement software either helps or quietly makes things worse.
| Structure | Typical of | What it rewards | Where arguments start |
|---|---|---|---|
| Per mile | Company drivers on regular lanes | Predictable paychecks, easy to quote to a recruit | Which miles count. Practical versus dispatched versus hub miles can differ by 5–8% on the same trip, and deadhead is often paid at a lower rate or not at all. |
| Percentage of linehaul | Owner-operators and lease drivers | Aligns the driver with rate quality, not just distance | What the percentage applies to. Does fuel surcharge count? Accessorials? Detention? A driver who thinks it is gross revenue and an office that means linehaul will disagree every single week. |
| Flat rate per load or per day | Dedicated runs, local and drayage work | Simplicity, and it suits repeatable lanes | Anything unusual. A load that takes two days instead of one, or sits at a shipper for six hours, has no natural home in a flat rate. |
Truxello supports all three, including different structures for different drivers in the same fleet, and the percentage basis is explicit rather than assumed. Which matters more than it sounds: most settlement disputes are not arithmetic errors, they are two people using the same word for different numbers.
A settlement dispute is rarely about the total. It is about a line the driver cannot account for, and the cost is not the money — it is the half hour on the phone, repeated across the fleet, and the trust lost when it keeps happening.
The fix for all four is the same: each line has to show its source, and the driver has to be able to see it without asking. In Truxello every line on a statement traces back to the load, fuel transaction, or deduction rule that produced it, and the driver sees the statement in the same app they use to run loads. Most settlement questions answer themselves at that point.
These cause disproportionate trouble because they span pay periods. An escrow deduction taken weekly toward a fixed balance needs to stop automatically when the balance is met, and a driver who leaves is owed the balance back. Recurring deductions in Truxello carry a target and a running balance, which is what keeps a $50 weekly deduction from quietly continuing past the $2,000 it was collecting.
If you run both company drivers and owner-operators, you are effectively running two pay systems, and the second one has rules the first does not.
No tax withholding, and settlement totals feed 1099 reporting rather than payroll. Mixing the two in one spreadsheet is how carriers end up reconstructing a year of payments in January.
Insurance, trailer rent, ELD fees, plate costs and fuel advances get recovered from the settlement. These recur, carry balances, and need to be visible to the contractor.
Whether fuel surcharge and accessorials are inside the percentage belongs in the agreement, not in an assumption. The settlement should compute the same way the contract reads.
Someone who owns the truck but does not drive it gets paid on the truck’s revenue while a company driver gets paid for driving it — two settlements from one load. Truxello handles this split directly.
Worker classification is decided by law and your agreements, not by software, and the rules differ by state. Truxello calculates what you tell it to calculate — talk to your accountant about how your drivers should be classified. For single-truck operators, see software for owner-operators.
Carriers running settlements in spreadsheets usually spend somewhere between twenty minutes and an hour per driver per pay period once fuel reconciliation and deduction tracking are counted. At eight drivers paid weekly, that is a recurring commitment of several hours a week to arithmetic that does not change.
The hours matter less than when they fall. Settlements land on the same day every week, usually the day you also need to be booking next week’s freight, and they cannot be postponed because someone is waiting to be paid. That is the actual cost: not the time, but the fact that the time is not negotiable. Work out what an hour of your week is worth with the cost per mile calculator, and compare it to $29/month for the first truck.
Settlements are downstream of almost everything. They need the loads from dispatch, the fuel purchases that also feed IFTA, and the pay rules per driver — which is why running them in a separate tool means entering the same load twice and reconciling two sources forever. The deeper walkthrough of the maths and the pay models is in the driver settlement guide.
No payroll add-on and no per-statement fee. One plan, priced per truck, with unlimited office users.
Each truck includes 2 drivers. Annual billing gets two months free. Full pricing
Yes. Every payee has their own pay terms: per loaded, empty, or total mile, revenue share, flat, extra stops, detention, layover, and dispatcher commission, with as many lines as the deal needs.
Import EFS, WEX, or Comdata transactions and they reconcile onto the right driver’s or tractor’s settlement as deductions, next to recurring charges like trailer rent or insurance.
Yes. Advances and other balances come down each pay period by the amount you set, partial payments are shown on the statement, and nothing is deducted twice.
Yes. Enter each driver’s opening year-to-date figures when you add them, and statements carry the correct totals from the first week.