Truxello is the trucking side of the accounting: who owes you, what the driver is owed, what fuel cost, and what the quarter’s IFTA looks like. QuickBooks Online stays the general ledger. The two sync both ways, so nobody retypes an invoice. From $29 a month per truck.
Not a general ledger and not payroll · 14 days free · No credit card
One load from the rate confirmation through the invoice, the driver settlement, and IFTA.
A carrier’s books are two systems that people keep trying to collapse into one. The books of record are a general ledger: chart of accounts, bank reconciliation, payroll tax, year-end. QuickBooks Online already does that, and your bookkeeper already knows it. The trucking layer is everything QuickBooks cannot see, because it never saw the load.
That layer is the rate, the accessorials, the factoring fee, the driver’s settlement, the fuel card, and the miles by state. If those live in a spreadsheet, they get typed into QuickBooks later, wrong, and late. Truxello is that layer. It does not replace QuickBooks, and it will not pretend to.
The invoice, rate confirmation, and POD go out as one PDF from your own Gmail or Outlook. The broker’s reference number and the rate come from the load, so they match the rate con.
Each load shows whether the broker paid, what is still open, and whether it went to a factor, with the fee on that load.
Per mile, percentage, flat, per stop, and detention, plus recurring deductions and advances, for company drivers, owner-operators, tractor owners, and office staff. Pay statements, not W-2s.
EFS, WEX, and Comdata transactions import onto the settlement and the fuel tax. Drivers can photograph a receipt from the truck.
State miles come off dispatched routes. Gallons come from the fuel import. The quarterly report is an export, not a weekend of trip sheets.
A dashboard and a profit and loss view so you can see whether the month paid before your bookkeeper closes the books.
This is the part vendors usually bury. Truxello has no general ledger and no payroll. It does not produce W-2, 1099, or T4 forms, and it does not do customs manifests. If the project is to fire QuickBooks and your payroll provider and run the company out of the TMS, Truxello is the wrong product.
Axon is the honest alternative for that project. It runs dispatch, billing, payroll, general ledger, fuel tax, and maintenance in one database, and it quotes after a demo because the price depends on modules and implementation. Compare Axon’s written quote, including implementation, with Truxello plus the QuickBooks Online subscription you already pay. ProTransport Legacy is the on-premise version of the same idea: accounting inside the TMS, on your own equipment.
Most carriers under a few dozen trucks are not in that project. They have a bookkeeper, they have QuickBooks, and they are tired of retyping invoices. That is the job the sync is for.
| Job | Truxello | QuickBooks Online |
|---|---|---|
| Load, rate, stops, documents | Yes | No |
| Customer invoice and what is still owed | Yes, and synced | Yes, after the sync |
| Driver settlement | Yes | No |
| Payroll, W-2, 1099 | No | Yes, or a payroll add-on |
| Chart of accounts, bank rec, year-end | No | Yes |
| Fuel card transactions | Imported, then available to the books | Categorized by your bookkeeper |
| IFTA | Yes | No |
QuickBooks Online is billed by Intuit, not by Truxello. Two-way sync is included on every Truxello plan. There is no higher tier where accounting gets turned on.
The invoicing half of this, including why bills get rejected, is the trucking invoice guide. The pay half is the driver settlement guide. Published prices for the TMS products around this decision are in the pricing comparison.
No. There is no general ledger in Truxello. Invoices, payments, and expenses sync two ways with QuickBooks Online so they are not typed twice. Your bookkeeper stays in QuickBooks.
No. It writes settlements and pay statements. It does not file payroll and it does not produce W-2, 1099, or T4 forms. If you want dispatch, payroll, and the general ledger in one database, Axon is the closer fit, and it is quoted after a demo.
Two-way QuickBooks Online sync is included at every fleet size, starting at $29 a month for the first truck. It is not an add-on and it is not gated behind a higher tier. QuickBooks itself is a separate Intuit subscription.
$29 a month for the first truck, $15 for each truck from 2 to 10, and $12 after that. Five trucks is $89. Ten is $164. Office users and loads are unlimited. Fourteen days free, no card, no contract. Annual billing takes two months off.